V5 EDI & ASN Integration – Automate Orders, Shipments & Compliance
As supply chains grow more complex and customer expectations tighten, manual order processing and shipment documentation can no longer keep pace. V5 offers native integration for Electronic Data Interchange (EDI) and Advanced Shipping Notice (ASN) workflows, reducing errors, improving traceability, and eliminating redundant labor.
Whether you’re serving food retail, contract manufacturing, pharma distribution, or regulated ingredient suppliers, V5 MES, WMS, and QMS modules give your team the tools to digitally execute orders, generate ASNs, and meet compliance mandates with every shipment.
“We used to manually upload ASNs after shipment. With V5, it’s automatic and 100% accurate — our customers love it.”
— Supply Chain Director, Contract Manufacturer
What V5 EDI Supports
V5 integrates directly with your ERP or trading partner via FTP, API, or VAN. It handles standard ANSI X12 and EDIFACT document types:
- 850 – Purchase Order
- 856 – ASN (Advanced Shipping Notice)
- 810 – Invoice
- 945 – Shipping Confirmation
- 943/944 – Warehouse Receipts
Incoming 850s can automatically generate production work orders, trigger raw material allocation, and schedule fulfillment. Outbound 856s are generated from real-time WMS activity — packing, scanning, labeling, and palletizing — ensuring the ASN reflects actual shipment contents.
What’s in a V5 ASN?
The V5 ASN is built live as product is picked and packed. Every field is populated automatically, ensuring 100% alignment between physical shipment and digital data:
- PO numbers and line item detail
- Lot numbers and expiry dates
- Product codes, descriptions, and case counts
- Pallet IDs and SSCC barcodes
- Carrier details, tracking IDs, and ship methods
Each ASN is fully compliant with retailer requirements (Walmart, Amazon, Costco) and regulated distribution (pharma, medical device, food ingredients). Documents are posted instantly to your ERP or trading network.
“Our ASN error rate dropped to zero. V5 handles every label, every lot, every field with total precision.”
— Compliance Lead, Nutraceutical Manufacturer
ASN Execution from the Floor
V5 doesn’t separate ASN from operations — it embeds it directly into your floor activity. Every item scanned, every case labeled, every pallet wrapped contributes to the ASN build:
- Live scale weights feed net/gross data into the document
- Lot scanning ensures FIFO/FEFO control
- SSCC barcodes are auto-generated on demand
- Pallet hierarchy is mapped automatically
The result is a document that isn’t “submitted” — it’s built in real-time, validated as it happens, and posted with full confidence the moment the truck rolls out.
Custom ASN Logic by Customer
Each trading partner has their own format. V5 supports unlimited mappings, making it easy to serve:
- Retail chains with pallet-level ASN rules
- 3PLs requiring multi-site hierarchies
- Global pharma buyers with serial compliance
- Ingredient manufacturers needing allergen tagging
All fields are configurable via template — no hardcoding required. Changes to formats, fields, or workflows can be rolled out instantly.
“We don’t touch the ASN anymore. V5 creates it, sends it, and updates our ERP — fully hands-off and bulletproof.”
— IT Director, Contract Packaging Firm
With V5, You Get:
No bullets before emojis, just precision execution:
???? Shipments match the PO exactly
???? ASNs post automatically on dispatch
???? Invoices are triggered from real shipment data
???? Every step is traceable and time-stamped
The result is a faster, more compliant, and more transparent supply chain — built on data you can trust, in formats your customers expect.
