WHAT IS V5 TRACEABILITY?
Optimized Traceability for Cosmetics Manufacturing
Built for the complexities of regulated cosmetics manufacturing, V5 Traceability helps producers meet FDA MoCRA requirements, GMP standards, Annex 11, and international cosmetics regulations. By unifying batch control, quality management, and warehouse operations, V5 automates compliance workflows, enforces ingredient-level quality checks, and provides real-time production insights—minimizing manual intervention and keeping operations fully audit-ready.

With built-in monitoring, deviation tracking, and automated compliance reporting, V5 significantly reduces non-conformance reports (NCRs), product waste, and rework. It enables cosmetics manufacturers to protect brand integrity, accelerate regulatory approvals, and maintain seamless, real-time traceability across every batch and SKU.
THE BENEFITS
Key Features and Benefits of V5 Traceability
COST CONTROL
Streamline batch operations by automating formulations, reducing manual errors, and accelerating production cycles.
Compliance
Meet cosmetics regulations like GMP, Annex 11, and MoCRA with in-line quality checks, digital batch records, and audit-ready reporting.
SMART EFFICIENCY
From blending to packaging, V5 automates scheduling, cleaning checks, and traceability—keeping production agile and compliant.
These benefits empower cosmetics manufacturers to deliver high-quality products efficiently, securely, and consistently.
MANUFACTURING EXECUTION
MES: Manufacturing Execution System for Cosmetics

Precision Dispensing & Formulation
Verified raw material identification and exact formulation control to ensure consistent batch quality and regulatory accuracy.
Batch Production & Control
Manage every batch with enforced specifications, automated deviation checks, and full ingredient traceability.
Real-Time Quality Checks
Capture in-process quality data at critical control points—preventing defects before products reach packaging.
Electronic Batch Records (eBR)
Generate secure, compliant batch records automatically, linking formulations, QC results, and production events.
Serialized Labeling & Packaging
Assign lot codes, expiration dates, and regulatory labels automatically—ensuring global compliance and full product traceability.
Built-In Regulatory Compliance
Support GMP, Annex 11, MoCRA, and international cosmetics standards with every production step digitally enforced.
With these features, Cosmetics manufacturers can optimize production processes while maintaining full compliance with regulatory standards.
Quality management
QMS: Quality Management System

Non-Conformance Tracking
Capture and resolve product defects, labeling errors, and packaging issues with complete traceability back to batch history.
Complaint-Driven CAPA
Drive corrective actions for customer complaints, shelf-life failures, product recalls, and regulatory findings across all markets.
Audit Prep & Compliance
Maintain fully audit-ready records to meet GMP, MoCRA, EU 1223/2009, and other global cosmetics regulatory standards without last-minute scrambling.
Stability & Micro Testing Integration
Connect stability studies, preservative efficacy testing, and microbial lab results directly into batch records for seamless compliance.
Training & Compliance Role Assignments
Ensure personnel certifications are aligned with GMP, allergen handling, formula management, and labeling compliance requirements.
SOP, Formula & Claims Control
Manage controlled versions of production SOPs, product formulas, and marketing claims with automatic tracking and update enforcement.
Deviation Logging
Log and track any production deviation—including skipped sanitation steps, unauthorized formula adjustments, or labeling errors—directly against affected batches.
Equipment & Calibration Logs
Automate equipment maintenance schedules, calibration records, and cleaning logs for mixers, fillers, and critical lab devices.
Approval Routing
Streamline change approvals for formulations, artwork updates, packaging changes, and master record edits through digital workflows.
Restricted Ingredient Management
Enforce banned substance controls and allergen monitoring across all formulations to ensure compliance with global cosmetics regulations.
The QMS module integrates seamlessly with MES and WMS, providing a unified approach to quality and compliance.
Warehouse management
WMS: Warehouse Management System

Optimized Receiving & Putaway
Capture incoming ingredients, packaging, and components with immediate lot assignment and allergen classification to ensure fast, compliant storage.
Efficient Picking & Dispensing
Guide operators with controlled picking instructions, preventing cross-contamination risks and ensuring correct ingredient pulls for formulation and assembly.
Order Fulfillment Accuracy
Manage outbound shipments for finished goods with precise lot selection, label verification, and serialized packing to meet global cosmetic shipping standards.
Live Inventory Tracking
Track real-time inventory movement for raw materials, work-in-progress (WIP), and finished cosmetics—minimizing shrinkage and expiration risks.
Restricted Ingredient Control
Prevent non-compliant or banned substances from being picked, packed, or shipped through automated validation and alerting at the warehouse level.
Built-In Cosmetic Compliance
Support labeling, packaging, and ingredient tracking for MoCRA, EU 1223/2009, and retailer-specific audit requirements with integrated WMS controls.
Batch & Lot-Level Traceability
Maintain full lot genealogy from receiving to finished product shipping, enabling rapid response to audits, recalls, or label verification requests.
Expiry & Shelf-Life Management
Monitor shelf life by lot and automate FEFO (First Expired, First Out) rotation to preserve product quality and prevent expired stock from reaching customers.
Flexible Warehouse Configuration
Adapt storage by allergen zones, temperature control needs, or SKU class—supporting production agility and compliance at the same time.
Automated Recordkeeping & Reports
Generate shipping logs, inventory reports, and traceability certificates automatically—eliminating manual paperwork and ensuring audit-ready documentation.
HARDWARE
Hardware Integration
CONNECT EQUIPMENT
Integrates with scales & bulk handling PLCs to automate production steps and enforce process accuracy in real time.
OPERATOR DEVICES
Utilizes industrial touchscreens and tablets for durable, on-floor interaction with workflows, data entry, and controls.
PRINT & SCAN
Enables barcode printing and scanning for labeled inventory, batch traceability, and seamless material movement.
By enabling seamless hardware integration, V5 Traceability ensures efficient production processes, minimizes manual errors, and enhances traceability across the manufacturing floor.
Connected Operations
Seamless ERP Connectivity
What gets connected:
Purchase Orders
Track inbound goods with PO-linked traceability — fully visible from dock to inventory.
Production Sync
Sync batch schedules and multi-level BOMs for better planning, allocation, and execution.
Sales Fulfillment
Link sales orders to picking, packing, and shipping workflows for accurate, on-time delivery.
V5 becomes your single source of truth — unifying departments with real-time, bidirectional ERP sync.
This boosts collaboration, ensures compliance, and sharpens operational performance.
Want the technical details? Dive in below — but fair warning: you’re about to enter the nerd zone (APIs, workflows, and real tech magic ahead..
Want the technical details? Dive in below — but fair warning: you’re about to enter the nerd zone (APIs, workflows, and real tech magic ahead..
SUMMARY
Why Choose V5 Traceability?

- Unified Cosmetics Manufacturing PlatformCombines MES, QMS, and WMS into one system—streamlining every step from raw ingredient intake to packaged finished goods ready for global markets.
- Cosmetic Compliance, SimplifiedBuilt to meet MoCRA, GMP, and international labeling standards with full traceability, controlled documentation, and audit-ready batch records.
- Process Control Without the PaperAutomates workflows for batching, filling, labeling, and packaging—reducing manual errors, protecting claims, and boosting production efficiency.
- Scales With Your Brand GrowthFrom emerging indie brands to global beauty manufacturers, V5 adapts to your batch sizes, formulas, SKUs, and evolving regulatory demands.
By addressing the unique challenges of cosmetics manufacturing, V5 Traceability provides measurable value, from enhanced compliance to improved production efficiency.
Take the next step
Ready to optimize your cosmetics manufacturing operations?
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